Data protection information for applicants

1 Data controller’s name and contact details

YASKAWA Europe GmbH

Yaskawastraße 1
85391 Allershausen
Company telephone number: +49 8166 90 0
E-Mail: info@yaskawa.eu.com

YASKAWA Europe GmbH

Hauptstraße 185
65760 Eschborn
Company telephone number: +49 6196 569 300
E-Mail: info@yaskawa.eu.com

YASKAWA Europe GmbH

Ohmstraße 4
91074 Herzogenaurach
Company telephone number: + 49 0 9132 744 0
E-Mail: info@yaskawa.eu.com

2 Legal representative

Bruno Schnekenburger, President & CEO

Board of Directors:
Bruno Schnekenburger, President & CEO
Manfred Stern, YASKAWA Europe Managing Director, Corporate Executive Officer and Regional Head Europe YEC
Marcus Mead, President Robotics Division, Managing Director

3 Data protection officer’s name and contact data

Data protection officer
Diane Frank
Schmid Frank Rechtsanwälte Partnerschaftsgesellschaft mbB,
Katharinengasse 11b
86150 Augsburg
Germany
Telefon:  0049 (0)821 4540 543
Fax:  0049 (0)821 4540 680
diane.frank@schmid-frank.de

Data protection information for applicants

YASKAWA Europe GmbH is pleased about your visit to our career page and your interest in our company. We take the protection of your private data very seriously and would like you to feel comfortable while visiting our website. The protection of your privacy when processing personal data is an important concern for us, which we take into account throughout our business processes. We process data collected during visits to our website in accordance with the data protection regulations of the Federal Republic of Germany.
In general, this data protection information applies to applications sent via our applicant portal on our website, by e-mail or by post.

4 Categories of personal data and their sources

We process personal data we receive from you as part of your application. This is the data you make available to us directly, in particular when you transmit your application and through information you provide during job interviews. The processed data includes personal master data (title, full name, date of birth and address), communication data (e-mail address and telephone number), as well as application data (cover letter, curriculum vitae, attachments, references, certificates, photo and any other information you provide, as well as any health data, if any, contained therein) and any other information provided during job interviews.

In addition, we may have received data from third parties (e.g. employment agencies) to whom you have made your data available for disclosure. In addition, we process personal data that we have permissibly obtained from publicly accessible sources (e.g. professional social networks).

5 Purpose and legal basis for the processing of personal data

The processing of your personal data as part of the application process facilitates and completes the application process and assesses your suitability to fill the position. We process your personal data only to the extent that it is necessary for the establishment, content or amendment of the legal relationship, if a statutory regulation requires us to process personal data or if you have expressly consented to such processing.

5.1 Processing to fulfil a contract or to take pre-contractual measures

The processing of your personal data as part of the application process is necessary for staff selection, to fill an open position and thus for deciding whether you will be employed by us. The primary legal basis for this is Article 6 (1) (b) of the GDPR in conjunction with Section 26 paragraph (1) of the Federal Data Protection Act (BDSG) and all other applicable laws (e.g. German Working Hours Act).

5.2 Processing on the basis of consent

The processing of your personal data as part of the application process is permitted by Article 6 (1) (a) of the GDPR if you have given us your consent. The purposes for processing your personal data in the framework thereof are determined by the consent you give us. If your application contains photographs, we will consider that you have given us your consent to process them. The legal basis is Art. 6 (1) (1) (a) in conjunction with Section 26 (2) of the Federal Data Protection Act. You are entitled to revoke your consent at any time.

5.3 Processing on the basis of legitimate interests

To protect other legitimate interests, we are legally permitted to process personal data pursuant to Article 6 (1) (f) of the GDPR, unless the interests or fundamental rights and freedoms of the person concerned predominate.

6 Technical implementation

6.1 Collection and processing of personal data

When you visit our websites, our web server automatically records the IP address assigned to you by your Internet service provider, the website from which you visit us, the web pages you visit on our site and the date and duration of your visit. Personal data, which we require solely for processing your application, will only be stored if you provide it to us voluntarily within the scope of your application. Your personal information and data are collected, stored and used only for the intended purpose with the greatest care and integrity. We comply with the provisions of the Basic Data Protection Ordinance and the Federal Data Protection Act and will only collect the data necessary to process your application with YASKAWA Europe GmbH.
You agree to the processing and transmission of your data solely for the application process. You hereby confirm your information to be true and correct. Furthermore, you are aware that any false information you give may lead to the termination of your employment.

6.2 Your online application

The data you enter and transmit will be transferred directly to our external service provider’s server via an encrypted connection. The data processing takes place exclusively in Germany. All data are encrypted using the TLS method. The TLS encryption process is also used if you log in with the user data provided after you have registered.

6.3 Data security

Your data will be hosted by a provider by way of way of commissioned data processing in accordance with Art. 28 of the GDPR and Section 62 of the Federal Data Protection Act. Both YASKAWA Europe GmbH and the provider use technical and organisational security measures to protect your data against accidental or intentional manipulation, loss, destruction or access by unauthorised persons. Our security measures are continuously improved in line with technological developments.

7 Categories of recipients

Only those persons and positions within our organisation (human resources department, specialist area, works council, representatives for severely disabled persons, if applicable) will receive your personal data for decisions they need to make regarding recruitment and to fulfil our (pre-)contractual and legal obligations.

Your personal data will be transmitted to organisations within our group of companies in Germany, insofar as this is necessary for the processing and completing of the application process and to be employed by us. This also particularly applies to unsolicited applications for positions within the group of companies in Germany.

In the event that we are unable to offer you the position for which you have applied, but believe, based on your profile, that your application may be of interest to others within our group of companies in Europe for job offers, we will not transfer your personal data without your express consent.

Your personal data will only be passed on or transmitted to external recipients if this is necessary for processing the application and/or employing you, or if you have given your explicit prior consent. Your personal data will not be passed to external recipients without your express consent.

All of our service providers are obliged to comply with applicable data protection requirements.

8 Transfer of personal data to a third country or an international organisation

We will not transfer your personal information to any third country or international organisation.

9 Duration of storage of personal data

In general, we will delete your personal data six months after your individual application process is completed, unless you are employed by us. This does not apply if you have agreed to a longer period of storage (i.e. storage in the internal talent pool). Applicants in the talent pool are stored for a maximum of 2 years.

If we are unable to offer you a vacant position, but believe based on your profile that your application may be of interest to fill future vacancies, we will process your personal data in our talent pool for a period of 24 months, subject to your express consent. Your personal data will be deleted when this period has expired.

9.1 Anonymised statistical evaluation

Applications you submit to us will be processed for statistical purposes (e.g. studies on applicant behaviour). Statistics are compiled solely for our own purposes and are never personalised. All information will be anonymised. The anonymised data will be deleted 60 months after your application is received by us.

10 Rights of data subjects

10.1 Information

You have the right at any time to obtain information about the data stored about you, including its origin, the recipients to whom the data is passed, and the purpose of the data processing. You can contact us at any time at data-protection@yaskawa.eu.com or the person responsible for your application if you have any further questions regarding personal data.

10.2 Rectification

You have the right to request that we correct immediately any inaccurate personal data concerning you or complete any incomplete personal data, taking into account the purposes of the processing.

10.3 Deletion

The stored personal data will be deleted if you revoke your consent to storage, you object to the processing of your personal data, data storage is no longer required for the purpose for which it was stored, or storage is no longer permitted by law.

10.4 Restriction of processing

If you dispute the accuracy of the personal data stored about you or if you need the personal data for the assertion, exercise or defence of legal claims, but these are no longer required by us, you can request the restriction of the processing of personal data.
You can also have the processing restricted for the period from the filing of an objection to the processing to the decision granting the objection. If the processing of your personal data is restricted, it will not be further processed.

10.5 Objection

If we process your personal data due to a legitimate interest, both on our part and from a third party, or if the processing is necessary for the performance of a task which is in the public interest or in the exercise of official authority, you have the right to object to the processing at any time for reasons resulting from your particular situation.
The responsible person will no longer process your personal data unless he or she can demonstrate compelling legal grounds for processing that outweigh your interests, rights and freedoms, or the processing is for the assertion, exercise or defence of legal claims.

10.6 Data portability

You have the right to receive the personal information you provide about yourself in a structured, common and machine-readable format and to forward it to another entity.
In addition, you have the option of requesting us to transfer the relevant personal data directly to another organisation, provided this is technically feasible.

11 Revocation

You have the right to revoke your consent at any time. The revocation must be made in writing. Your personal data will then no longer be processed for the purposes for which you have given your consent. Please note that the revocation of consent does not affect the legality of the processing carried out on the basis of the consent until the revocation.

12 Complaint to a competent supervisory authority

You have the right to complain to a supervisory authority about the processing of your personal data.

13 Provision and non-provision of personal data

Applications submitted to our organisation are done voluntarily. The disclosure of your personal data regarding your previous professional and/or academic background, your qualifications, your abilities and personal details as well as the disclosure of your contact details is necessary for us to be able to determine to what extent you are suitable as an applicant for the position in question. Unless you provide your personal data as an applicant, staff selection and application processes cannot be carried out. Consequently, failure to provide personal data will mean that we unfortunately cannot consider your application.

14 Automated decision making

We do not use automated decision-making processes in the application process and do not plan to do so in future.

15 Change of purpose in the processing of personal data

Where we intend to process your personal data for a purpose other than that for which the personal data was collected, we will inform you of that other purpose prior to the commencement of such processing.

16 Changes to data protection information for applicants

We reserve the right to change our security and data protection measures as required by legal and/or technical developments. In these cases, we will also adapt our data protection information for applicants accordingly. Please take note of the current version of our data protection information.

17 Questions, suggestions and complaints

We are at your disposal at any time to answer questions regarding the processing of your personal data by our organisation. If you have any questions that could not be answered by this data protection information, or if you have any further information, suggestions or complaints, please contact us at the address given under Point 1.